Constitution and Bylaws
PMCC was incorporated under the BC Societies Act on 6 June 2016 with the number: S-0060599.
Constitution
1. The Name of the Society is Port Moody Curling Club.
2. The purpose of the Society are:
a) To foster and promote the game of curling;
b) To promote sportsmanship and good fellowship;
c) To interest and encourage the participation of young people in the game of curling;
d) To promote competition with other curling clubs;
e) To affiliate with any provincial or national curling association or society or other body deemed appropriate.
Bylaws
PART 1 – DEFINITIONS AND INTERPRETATION
Definitions
1.1 In these Bylaws:
“Act” means the Societies Act of British Columbia as amended from time to time;
“Board” means the Directors of the Society;
“Bylaws” means these Bylaws as altered from time to time;
“Curling Season” means from September to August of every year;
“Voting Member” means a member with the right to vote.
Definitions in Act apply
1.2 The definitions in the Act apply to these Bylaws.
Conflict with Act or Regulations
1.3 If there is a conflict between these Bylaws and the Act or the Regulations under the Act (the “Regulations”), the Act or the Regulations, as the case may be, prevail.
PART 2 – MEMBERSHIP
Admission
2.1 A person becomes a member in the Society, when the person’s membership fees are paid in Curling I/O.
2.2 The amount of the annual membership fees, and any other fees, to join the Society will be determined by the Board.
Rights and Obligations
2.3 Prior to participating in the Society, each Member must pay his or her annual membership fees, league fees and any other fees (the “Society Fees”), as determined by the Board, and by any dates set by the Board.
2.4 Each Member must uphold the Constitution of the Society (the “Constitution”) and must comply with these Bylaws.
Not in Good Standing
2.5 A member is not in good standing when:
(a) that member has not fully paid his or her Society Fees for the Curling Season;
(b) that member does not uphold or contravenes the Constitution or these Bylaws; or
(c) on application to the Board, the Board has made a determination of that member’s standing.
Classes
2.6 Membership in the Society shall be divided into the following classes:
(a) (i) “Adult Curler Member” is a member who is the age of majority and participates in the Society’s activities;
(ii) An Adult Curler Member in good standing is a Voting Member.
(b) (i) “Minor Curler Member” is a member who is under age of majority and participates in the Society’s activities;
(ii) A Minor Curler Member in good standing and who is the age of sixteen (16) or over is a Voting Member;
(iii) A Minor Curler Member in good standing and who is under the age of sixteen (16) is not a Voting Member.
(c) (i) “Non-Curler Member” is a member who is the age of majority but is not an Adult Curler member;
(ii) A Non-Curler Member may be a guardian of a Minor Curler Member;
(iii) A Non-Curler Member is not a Voting Member, except when the Non-Curler Member is the guardian of a Minor Curler Member under the age sixteen (16).
(iv) In the case of subsection (iii) above, the Non-Curler Member is entitled to one vote only regardless of the number of Minor Curler Members for whom that Non-Curler Member is a guardian.
Terminations
2.7 A person ceases to be a member of the Society in any one of the following ways:
(a) At the end of the Curling Season;
(b) By delivering his or her resignation in writing to the Society;
(c) On his or her death; or
(d) On termination of his or her membership after a determination by the Board.
PART 3 – MEETINGS OF MEMBERS
Meeting Notice
3.1 A notice of meetings must state the nature of any business, date, time and location of the meeting to every Voting Member with an email address at least twenty-one (21) days immediately before the meeting and be posted on the Society’s website and notice board.
Quorum
3.2 The quorum for the transaction of business at a meeting of members is fifteen (15) Voting Members.
Voting
3.3 A Voting Member is entitled to one vote only.
3.4 Proxy voting is not permitted.
3.5 Voting is in person by a show of hands or by electronic poll.
PART 4 – DIRECTORS
Number of Directors on Board
4.1 The Society must have no fewer than six (6) and no more than ten (10) Directors.
Directors residency
4.2 At least one (1) Director must be a resident of the City of Port Moody.
Election or appointment of Directors
4.3 At each Annual General Meeting, the Voting Members entitled to vote for the election or appointment of Directors must elect or appoint the Board.
Term of the Director
4.4 A Director’s term will be two (2) years starting April 1 and ending March 31 of each two-year term.
Removal of the Director
4.5 A Director may be removed from office by unanimous resolution of the balance of the Directors of the Society. Reinstallation can be by way of a members meeting.
Directors may fill casual vacancy on Board
4.6 The Board may, at any time, appoint a member as a Director to fill a vacancy that arises on the Board as a result of the resignation, death or incapacity of a Director (the “Outgoing Director”) during the Outgoing Director’s term of office.
Term of appointment of director filling casual vacancy
4.7 A Director appointed by the Board to fill a vacancy ceases to be a director at the end of the unexpired portion of the term of office of the Outgoing Director.
Directors payment of expenses
4.8 The Board may reimburse Directors for any reasonable expenses related to the Society.
PART 5 – BOARD POSITIONS
Election or appointment to Board Positions
5.1 Within a week of the Annual General Meeting, newly elected Directors and Directors whose terms are continuing will hold a “Special” meeting to appoint the President, Vice-President, Secretary and Treasurer for the term beginning April 1.
5.2 The Past President will continue to serve as a non-voting resource member for one (1) year regardless if their term is complete.
5.3 Board members can only be reelected to a Director’s position for a maximum of three (3) consecutive terms.
PART 6 – DIRECTORS' MEETINGS
Calling Directors’ meeting
6.1 A Directors’ meeting may be called by the President or by any two (2) other Directors.
Notice of Directors’ meeting
6.2 At least seven (7) days’ notice of a Directors’ meeting must be given unless all the Directors agree to a shorter notice period.
Quorum of Directors
6.3 The quorum for the transaction of business at a Directors’ meeting is a majority of the Directors.
PART 7 – SIGNING AUTHORITY
Signing Authority
7.1 A contract or other record to be signed by the Society must be signed on behalf of the Society:
(a) by the President, together with one other director;
(b) if the President is unable to provide a signature, by the Vice-President together with one other director;
(c) if the President and Vice-President are both unable to provide signatures, by any 2 other Directors; or
(d) in any case, by one or more individuals authorized by the Board to sign the record on behalf of the Society.
Part 8 – FINANCE
Financial Year
8.1 The financial year of the Society shall end on the March 31 on every year.
Investments
8.2 Investment must only be in a term or daily interest bearing account.
Borrowing
8.3 Borrowing must first be approved by the members by ordinary resolution.
Part 9 – OPERATIONS
Policy Manual
9.1 The Society shall operate under the guidelines of a policy manual with all amendments requiring approval by the Board and documented in the meeting minutes (the “Policy Manual”).
9.2 The Policy Manual will be published electronically on the Society’s website and a copy may be posted on the Society’s notice board.
9.3 The Policy Manual must provide direction to the Board for the following:
(a) Society Structure
(b) Society Operations
(c) Directors Duties
(d) Committee & Volunteer Duties
9.4 The Policy Manual may provide additional directions.
Part 10 – ACCESS TO RECORDS
Public Accessing Records
10.1 The public may only have access to the financial statements of the Society and the minutes of the Society.
10.2 Members may have access to personal contact information to allow them to contact other members related to participation in the Society’s activities.
10.3 The public and other Society members may not access any other document or record not provided for in sections 10.1 and 10.2 above.
Meeting Minutes
10.4 Minutes will be published electronically on the Society’s website and a copy may be posted on the Society’s notice board.
Amendment History
| Date/Action | Action |
|---|---|
| 19 March 2016 |
Remove: 6. (c) Casual members “non-voting”, who shall be those members, of any ages who play on a casual basis, with no right to vote on society affairs and who are in good standing. |
| 10 March 2018 |
Bylaws were significantly revised to conform to the new BC Societies Act |
| 12 March 2022 |
Remove: 2.1 A person may apply to the Board for membership in the Society, and the person becomes a member on the Board’s acceptance of the application. Replace With: 2.1 A person becomes a member in the Society when the person’s membership fees are paid in Curling I/O. Remove: 2.3 Each member must submit a completed Society’s membership application to the Society. Replace With: 2.3 Prior to participating in the Society each member must pay his or her annual membership fees, league fees and any other fees (the “Society Fees”), as determined by the Board, and by any dates set by the Board. Add: 3.5 […] or by electronic poll. Re-number: PART 6 – BOARD POSITIONS to PART 5 – BOARD POSITIONS Election or appointment to Board Positions Old 6.1 Change wording to: 5.1 Within a week of the Annual General Meeting, newly elected Directors and Directors whose terms are continuing will hold a “Special” meeting to appoint/elect the President, Vice-President, Secretary and Treasurer for the term beginning April 1. Old 5.2 moved to 6.2, Add: 5.2 The Past President will continue to serve as a non-voting resource for one (1) year regardless if their term is complete. Old 5.3 moved to 6.3, Add: 5.3 Board members can only be re-elected to a Director’s position for a maximum of three (3) consecutive terms. Renumber: Section 5.1 to 6.1. – Calling Directors’ meeting Renumber: Section 5.2 to 6.2 – Notice of Directors’ meeting Renumber: Section 5.3 to 6.3 – Quorum of Directors Add: 7.3 All Board members will receive full remuneration of their Society Membership. |
| 9 March 2024 |
Remove: 7.1 The Society may: (a) pay a Director remuneration for being a Director. (b) subject to the Act, pay remuneration to a Director for services provided by the director to the Society in another capacity. 7.2 Any payment totaling over the current cost a single membership fee to a single director in a finance year must be approved by a special resolution at a members meeting. 7.3 All Board directors will receive full remuneration of their Society Membership. Renumber: Section 7.4 to 7.1 – Signing Authority Rename: PART 7 – REMUNERATION OF DIRECTORS AND SIGNING AUTHORITY to PART 7 – SIGNING AUTHORITY |
